WCC respects your concerns about privacy. This Privacy Statement (the “Statement”) applies to personal data we collect relating to the registration process and participation for the WCC Event on July 8-10, 2025 (the “Event”). This privacy notice will help you to understand what personal data we collect about you, how we use this personal data, and what rights you have regarding your personal data.

It is important that you read this Statement and any other privacy notice that is provided to you on specific occasions when we are collecting or processing your personal data, so that you are aware of how and why we are using it. By accepting this Privacy Statement, you provide your general consent for the processing of your personal data as described herein. For specific processing activities, such as the use of photographs and videos, your explicit consent will be requested through the registration form and acceptance of the Event Terms.

This notice does not form part of any contract.

Who We Are
The Event is organized by Maccabi World Union, a non-profit entity. See Privacy – Maccabi World Union for further information about your privacy.

 

Personal Data We Collect
We collect personal data about you that you choose to provide us when registering and signing up for the Event, including, but not limited to:

• Contact Information: Name, email address, phone number, and mailing address.
• Professional Information: Institutional or organizational affiliation, and job title.
• Payment Information: Credit/debit card details or other payment method information required to process registration fees.
• Event Preferences: Dietary requirements, accessibility needs, or other information you provide to facilitate your participation in the Event.
• Media Consent (with your explicit consent during registration and by accepting the Event Terms): Photographs, audio recordings, or videos captured during the Event, which may be livestreamed or published on our website, social media platforms, or promotional materials.

We may also collect data automatically via cookies or similar technologies on our website (e.g., IP addresses, browser type) to enhance your registration experience.

 

Purpose and lawful basis for Data Processing
We process your personal data for the following purposes:

• To manage your registration and participation in the Event, including processing payments and sending confirmations and providing passes.
• To organize and deliver the Event, including scheduling sessions and accommodating special requests.
• To communicate with you about Event updates, Event changes, or related opportunities.
• To publish photos/videos for promotional or archival purposes.
• To perform research and analytics
• To comply with legal obligations, such as tax or financial reporting requirements, and enforce legal rights.

Legal Basis for Processing
We process your personal data based on:

• Contract: To fulfill our obligations to facilitate the Event and provide you with an acceptable service.
• Consent: Where required, we rely on your freely given, specific, and informed consent. This is obtained through your acceptance of this Privacy Statement and via clear options presented in the registration form and Event Terms for activities like the use of your image in event materials and the collection of your preferences. You have the right to withdraw your consent at any time by contacting us at Privacy@wcc-global.org.
• Legitimate Interests: For purposes such as improving the Event or ensuring security, balanced against your rights.
• Legal Obligation: To comply with applicable laws (e.g., tax or data protection regulations) and enforcing legal rights.

Data Sharing and Disclosure
We use KENES International (“KENES“) to handle event registration and process payments. When you register for this event, you will give your personal information and payment details directly to KENES. KENES’s use of your information follows their own privacy policy, which we suggest you read [KENES Privacy Policy]. Please note that your credit card information will be directly collected and processed by KENES, and we will not keep it.

We may also share your personal data with:

• Co-Organizers: Co-organizers and external service providers assisting with Event management (e.g., web services, venue staff, etc.).
• Public Platforms: Photos/videos may be shared on our website, social media, or other platforms for promotional purposes.
• Legal Authorities: If required by law or to protect our rights.

We do not sell or share your personal data or disclose it beyond what is necessary for the Event as is described in the Statement.

How Long We Keep Information
Your personal data will be stored only as long as necessary to fulfill the purposes outlined above or to satisfy legal, accounting, or reporting requirements. For example, payment data may be retained for tax purposes, while contact information may be kept for future Event communications if you agreed to receive marketing and other similar material.

 

Your Rights
If you are in the UK, EEA, or Switzerland, you have rights to:

• Access, correct, or delete your personal data.
• Restrict or object to processing.
• Request data portability.
• Withdraw consent (where applicable), though this may affect your ability to participate.
  
  

If you are a resident of California, Colorado, Connecticut, Delaware, Indiana, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Vermont, or Virginia, you may have the following rights under state privacy laws regarding personal data we collect for the Event:

• Disclosure: Request details about personal data we collect or share, such as your name, email, or payment information, and who we share it with (e.g., payment processors).
• Deletion or Correction: Request deletion of your personal data or correction of inaccurate data, subject to exceptions (e.g., legal requirements).
• Data Portability: Request a copy of your personal data in a usable, portable format to transfer to another entity.
• Appeal: Appeal our refusal to act on a request, with a response provided within 45 days.
  
  

To exercise these rights, contact us at Privacy@wcc-global.org. For EU residents, you may also lodge a complaint with a supervisory authority.

 

Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or damage.

 

Non-discrimination
We do not retaliate or discriminate against individuals for exercising privacy rights.

 

Contact Us
For questions about this Statement or our data practices, contact us at Privacy@wcc-global.org.

This Statement is effective as of May 8, 2025.